100% transparent pricing

Intelligent Spend Management Platform

Gain full visibility into vendors, contracts, usage, and spend with our AI-driven platform.

Include Services

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Procurement & Negotiation

Maximise SaaS value with data-driven negotiations, streamlined procurement, and vendor insights.

License Management

Take full control of SaaS licenses with real-time tracking, usage insights, and cost optimization.

Strategic Portfolio Management

Align software investments strategically, consolidate your stack, cut redundancy and save costs.

With our services, License management, Procurement & Portfolio management included, we guarantee savings

Platform Pricing

Starting from

5000$

€5 per employee / month

Estimated savings

5000$

Gartner benchmark: €3,000/year per employee, with 30% waste.

Talk to a savings specialist

Intelligent Spend Management Platform

AI-driven insights to cut costs and optimize software spend.

Intelligent, actionable insights for cost optimisation

Track real-time savings and forecast future cost reductions.

Central dashboard with completed and forecasted savings

Automatically discover all software, usage patterns, and expenses.

Multi-source discovery for app, usage and spend insights

Gather direct user feedback to optimize software investments.

Real-time employee engagement and stakeholder feedback

Scale effortlessly with unlimited users, workflows, and app owners.

Unlimited users, app owners and workflows

Access detailed insights on 60,000+ SaaS apps for smarter decisions.

SaaS recommendation database with metadata on 60.000+ apps

Ensure compliance with DORA, NIS2, and AI Act regulations.

Support for DORA, NIS2, and AI Act compliance

Get dedicated enterprise-level support for maximum value and success.

Enterprise level support and customer success

Best-in-class security and privacy compliance, including GDPR and SOC2 II.

State of art security and privacy compliance incl. GDPR & SOC2 II

Procurement & Negotiation

Included with services

Access proven negotiation strategies to maximize savings and value.

Negotiation Playbooks

Lower per-user costs by negotiating better pricing with vendors.

Unit Price Reduction

Adjust software licenses to match actual usage and avoid overpaying.

License Right-Sizing

Leverage regional pricing differences to optimize software costs.

Currency Optimization

Improve contract terms for flexibility, scalability, and cost efficiency.

Contract Value Optimization

Access deep insights on vendors, pricing trends, and market benchmarks.

Vendor Database & Insights

Compare vendor pricing to industry standards for smarter negotiations.

Benchmark Pricing

Buy software at the right time to take advantage of vendor discounts.

Insights on Timing & Vendor Campaigns

Assess software value based on features, cost, and business impact.

Feature to Value Comparisons

Reduce the total cost of ownership across the entire software lifecycle.

TCO Optimization

Optimize and standardize procurement workflows for greater efficiency.

Procurement Process Optimization & Management

License Management

Included with services

Gain full visibility into all software licenses and their usage.

License Tracking and Monitoring

Identify and eliminate unused or underutilized software seats.

Unused License Removal

Avoid surprise costs by proactively managing licensing adjustments.

True-Up Management

Track software adoption and usage trends for better decision-making.

Usage Reports & Trends

Strengthen vendor relationships to secure better terms and support.

Vendor Relationship Management

Get expert recommendations to reduce costs and optimize licenses.

License Optimization Advice

Leverage data to negotiate smarter contracts and vendor agreements.

Support Vendor Management & Negotiations

Stay ahead with insights on pricing, renewals, and licensing models.

Market Insights on License Models

Analyze business needs to ensure you only pay for what you use.

Needs Assessment

Plan software licensing strategically to scale efficiently over time.

Long-Term License Planning

Strategic Portfolio Management

Included with services

Develop a long-term strategy to optimize and future-proof your tech stack.

Software Portfolio Planning

Identify redundant tools and consolidate software for cost savings.

Software Portfolio Planning

Reduce low-value software spend and focus on strategic investments.

Overlap Analysis & Consolidation

Restructure software contracts to improve efficiency and reduce costs.

Tail Spend Management (Cut the Tail)

Optimize software usage by merging overlapping stacks and eliminating waste.

Carve-Outs & Stack Mergers

Exit unused or low-value contracts to free up budget for essential tools.

In-Contract Termination

Pricing Questions?

We’ve Got You. No hidden fees, no surprises—just Intelligent Spend Management.

How does Viio optimise SaaS and cloud spend?

Viio combines AI-powered insights with expert negotiation strategies to identify unused licenses, consolidate overlapping tools, and lower vendor costs. Our platform integrates with your existing systems to provide real-time visibility into all software investments.

The "potential software overspend" how is that estimated?

Gartner predicts that organisations lacking centralized visibility into their SaaS usage will overspend by at least 25% through 2027 due to forgotten subscriptions, unused licenses, and redundant tools. Most organisations are only aware of about 40% of the applications their employees actually use.

According to Gartner, average SaaS spending has reached $1,370 per employee—a 55% increase since 2021—with some industries spending significantly more. At Viio, we've seen customers spend over $4,000 per employee annually on SaaS..  

Read a summary of the full report here: Gartner report

If you haven’t entered your actual spend data into our calculator, we use these benchmarks to estimate your potential spend. Reach out to our team if you want help identify a more precise savings potential based on your specific numbers and situation.

How does your Savings Guarantee work?

For organizations leveraging our Professional Services, we offer a money-back guarantee, ensuring a risk-free engagement. Our savings go beyond just reducing costs—we help you optimize your entire software spend by:

  • Negotiating price reductions on existing contracts.
  • Avoiding unnecessary price increases and securing better renewal terms.
  • Preventing true-up costs by identifying and reallocating unused licenses.
  • Harvesting unused licenses to avoid overpaying for inactive users.
  • Eliminating duplicate, redundant, or underutilized software to streamline your stack.

We are confident in our ability to deliver measurable savings, which is why we commit to a minimum savings guarantee for our customers. If we don’t achieve it, we refund the difference—no risk, no hassle.

What if we don’t achieve the expected outcomes?

We are confident in our proven track record of delivering measurable savings and ROI. However, if the results do not meet expectations, we collaborate closely with your team to refine strategies, optimize execution, and maximize outcomes. Additionally, for organizations leveraging our Professional Services, we offer a money-back guarantee, ensuring a risk-free engagement.

What’s the time commitment to get started?

Getting started is easy! Your initial investment is less than 60 minutes. Our plug-and-play data connectors ensure a seamless setup and will provide you software visibility in no time.

Will Viio work with our specific software vendors?

Absolutely! Viio supports 60,000+ software vendors and offers direct API integrations with 100+ major providers, including Microsoft, Adobe, and Atlassian. With our platform and service we are committed to ensuring seamless discovery, real-time insights, and tailored cost optimizations—no matter your software ecosystem.

What if we’re already managing SaaS spend in-house?

Even if you have internal procurement or IT teams, Viio amplifies their efforts with data-driven insights and automation. We uncover hidden savings opportunities and save your team countless hours in manual tracking and vendor management.

How secure is Viio’s platform?

Viio follows enterprise-grade security standards to ensure your data is protected. We integrate with leading security frameworks and offer compliance support to match your organisation’s requirements like SOC2 II, GDPR and other compliance frameworks.

Can we evaluate Viio before making a commitment?

Yes. We offer a complimentary spend analysis and technical proof of concept (POC) to demonstrate Viio’s seamless integration, financial impact, and operational efficiencies.

How do we get started?

Getting started is easy! Schedule a free consultation to explore how Viio can help optimize your software investments and reduce costs. No commitment—just actionable insights into Intelligent Spend Management.

Real Stories, Real Results

“Viio's platform has allowed us to better see the usage of different solutions and supporting in our

 negotiations and terms of contracts

that we have with out vendors”

Jakub Rudzki

CIO

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