Case Study

How Qliro Strengthened Compliance and Optimised Software Spend with Matrix42 SaaS Management

Company

Qliro is a leading fintech company offering innovative payment and financial solutions tailored for e-commerce businesses and their customers. Headquartered in Sweden, Qliro provides digital payment services, consumer financing, and personal finance management tools that simplify the buying and selling experience for both merchants and end-users.

Industry

Financial Technology (Fintech)

As Qliro’s fintech operations and digital ecosystem continued to grow, the complexity of managing software licences, compliance, and spend visibility increased. Operating within a highly regulated financial environment, the risks associated with shadow IT, redundant tools, and limited transparency became more pronounced, making it challenging to maintain both efficiency and compliance.

Partnering with Matrix42 SaaS Management, Qliro strengthened its approach to software licence management and procurement governance. With clearer insight into licence ownership, utilisation, and renewal cycles, Qliro was able to reduce waste, prevent over-licensing, and ensure that software entitlements aligned with actual business needs. Viio’s procurement support further enabled Qliro to standardise purchasing processes, improve vendor oversight, and make more informed decisions across their SaaS portfolio.

The Challenge

Lack of Visibility and Unrecognised Savings Opportunities

With multiple teams independently managing their software tools, Qliro faced growing complexity across its SaaS environment. The lack of a centralised approach to licence management and procurement made it difficult to maintain oversight, control costs, and ensure that software investments aligned with business needs. Without clear visibility into licence ownership, usage, and renewal cycles, inefficiencies and compliance risks increased as the organisation scaled.

Key challenges included:

Fragmented visibility into software assets and licences: Teams operated in silos with limited transparency across departments, making it difficult to track software usage, licence allocation, and associated spend.
Unrealised cost savings from underutilised licences: Without accurate insight into licence utilisation, redundant and unused subscriptions accumulated, leading to unnecessary expenditure.
Inefficient and decentralised procurement processes: The absence of a structured procurement framework limited Qliro’s ability to standardise purchasing, negotiate favourable vendor terms, and make data-driven licensing decisions.

The Solution

Leveraging Intelligent Spend Management for Visibility and Control

To address these challenges, Qliro implemented Matrix42 SaaS Management’s Intelligent Optimisation and Procurement platform to establish real-time visibility across its SaaS and cloud environment and leverage data-driven insights to improve cost control and purchasing decisions.

This enabled Qliro to:

Establish real-time visibility across software assets: Qliro gained a unified view of active applications, usage patterns, and licence allocation, making it easier to identify underused tools, reduce redundancy, and unlock immediate cost-saving opportunities.
Leverage real-time data in SaaS and cloud procurement: Data-backed insights supported more informed purchasing decisions, strengthened renewal and negotiation strategies, and improved overall vendor management.
Continuously optimise the software portfolio: Ongoing recommendations from the platform helped Qliro refine its SaaS landscape over time, ensuring software investments remained aligned with business needs and efficiency goals.

The Result

Valuable Insights Driving Smarter Licence and Procurement Decisions

With Matrix42 SaaS Management, Qliro gained actionable insights that strengthened software governance and supported more informed decisions across licence management and procurement.

Licence Insight: Improved visibility into software usage and licence allocation enabled Qliro to identify optimisation opportunities, reduce waste, and realise cost efficiencies through better alignment between licences and actual needs.
Operational Efficiency: Centralised, real-time insights supported faster, data-driven decision-making and improved collaboration between finance, IT, and procurement teams.
Procurement Support: Data-backed insights assisted the procurement team in planning renewals, evaluating purchasing options, and strengthening their position in vendor negotiations, contributing to more efficient and controlled procurement processes.

The Future

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Driving Continuous Optimisation and Savings

The partnership between Qliro and Matrix42 SaaS Management continues to evolve, with a shared focus on strengthening software governance through deeper insights and more data-driven procurement practices.

Looking ahead, Qliro plans to:

Deepen visibility across the SaaS landscape: Expanding real-time insights into usage and licence allocation across teams to further inform software strategy and decision-making.
Advance data-driven procurement practices: Leveraging Matrix42 SaaS Management analytics to support renewal planning, strengthen vendor relationships, and streamline purchasing cycles with greater confidence and control.‍
Sustain long-term optimisation: Continuously identifying opportunities to refine the software portfolio, ensuring investments remain aligned with business needs and delivering lasting value over time.

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